Email Archival System

The Features and Benefits of using MailVault

Download Feature Sheet

Here are some of the features and benefits, that make MailVault very easy to deploy and a joy to use.


Email systems compatibility

Works with all standards-based email servers

Postfix, Qmail, Sendmail, MS Exchange, Lotus Notes, Google Apps, etc.

No email server mode, using the MailVault Agent

Email Backup & Archiving

Archive all internal, incoming, outgoing email (with multi-domain support)

Automated & on-demand, email collection and archiving

Multi-protocol support: POP3, IMAP, SMTP

Archive email from local & network storage

Archive email from multi-mailbox formats: mbox, maildir, eml files, etc.

Archive email from mail clients (Outlook, Thunderbird, etc) using the MailVault Agent

Legacy email backup

Optionally relay incoming SMTP email outwards to a SMTP relay server



Smart storage

Email deduplication and single-instance storage to minimize disk usage

Compression for even greater storage gains

Military grade encryption

Easy archive management

Multiple archives, partitions, disks support

Disk storage: local, network attached, removable external drives

Automatic roll over, with new archive activation

Secondary storage facility, with automatic incremental backups and primary archive retention policy

Filters to keep out unwanted email

Email holding queue during archive or storage maintenance



Compliance ready

Long term storage, searchable and quickly retrievable

Auditable administrator and user activity logs

Flexible retention policies for different email

Litigation “hold” support for purposes of legal discovery

Email tamper detection

Powerful search and retrieval

Simple “Google-like” search

Free-text search in full message body and headers

Search in attachments of commonly used file formats: text, doc, ppt, xlsx, html, pdf

Advanced search based on various criteria

Search within search results

Save searches for later use

Quick forward selected email to users

Forward email as original mode available

Search and restore across multiple archives



Restore email

Restore email for any user, any email id, over any time period

Multi-mode restore available

Direct restore via built-in POP3 server

Forward via SMTP server

Direct download as zip file

Retrieve email from any search result set (via SMTP, POP3)

Access archived email from within an email client (over IMAP)

Self-service for users available

Automatic discovery

Auto-builds an organizational directory from email

Auto-builds a people directory from email

Instant searches from directory listings (organization and people)



Convenient and powerful user management

Add single or multiple users easily

Mass import users from CSV files, Active Directory, LDAP, etc.

Choose between manual or secure auto-password generation

Welcome mail with self-account activation

Multiple email ids per user

Optional remote authentication mechanisms for single-sign-on

Multiple user roles, with appropriate privileges

System alerts

Daily system activity summary for the administrator

Low disk space warning, with time remaining for space to be used up predictions

Mail source monitoring and alerting to keep an eye on your mail server

Optional personal email usage summary for users



Security policies

Supports multi-role user privileges

Authorization and access is based on user role

Sub-admin roles for divided responsibilities and to prevent admin snooping

Allows for corporate messaging surveillance (based on the organization’s policy)

Protects privacy by allowing regular users to search and access only their own mail

Optional VIP status for users to enhance security and privacy of their email

Connection restrictions by IP

Email forwarding controls

Support for HTTPS using self-signed certificates

Reports and logging

Automated logging and log rotation

Track and audit adminstrative and operational activity

Top users with inbound and outbound mail flows

Watch email usage and trends

Advanced custom queries



Enhances productivity

Keeps your mailserver light and responsive by offloading storage and search

User-friendly self-service functionality lowers admin time and costs

Hardware, OS, technologies

Any modern pentium class CPU, 1-2 GB RAM, HDD as needed

Runs on Microsoft Windows and Linux platforms

Can run on a VPS or in a Virtual Machine (VMWare, VirtualBox, etc.)

No additional database required

Uses open, standard protocols and formats




Easy setup and configuration

Text-only mode for easy depolys to headless / remote / cloud servers

Accesible via any modern web browser on a desktop, laptop, tablet or mobile phone

Web console for real-time monitoring of MailVault activity

Context specific help and guidelines

New version alerts with auto-update options