Email Archival System

Universal Email Backup and Archiving


NFCVault archives email from all standard email servers.

It provides a centralized, fully searchable email backup for all users in an organization with the ability to search and restore email at will. For any user, any email-id and over any time range. The smart archive scales to accommodate many years worth of email and self-prunes itself based on user-settings.

Enterprise class features like retention policies and litigation support prepare you to be compliance ready. Optional self-service settings allow end-users to access their own email (over a browser, or from within their email clients), without consuming skilled administrator time.

NFCVault runs on Microsoft Windows and Linux, and is easy and light enough to be used by small companies, while at the same time being powerful and sophisticated enough to satisfy the largest enterprise's requirements.

See why our smallest customers (10 users) and largest customers (greater than 10,000 users) rely on NFCVault to safely preserve their email over the years.


NFCVault Features



Email systems compatibility

Works with all standards-based email servers

MS Exchange, Office 365, Google Apps (include Free Edition), Lotus Notes, Zimbra, Postfix, Qmail, Sendmail, etc.


Email Backup & Archiving

Archive all internal, incoming, outgoing email (with multi-domain support)

Automated & on-demand, email collection and archiving

Multi-protocol support: POP3, IMAP, SMTP

Archive email from local & network storage

Archive email from multi-mailbox formats: mbox, maildir, eml files, etc.

Legacy email backup

Optionally relay incoming SMTP email outwards to a SMTP relay server


Smart storage

Email duplication and single-instance storage to minimize disk usage.

Compression for even greater storage gains.

Military grade encryption.

Additional cloud based email storage using SkyStore.


Easy archive management

Multiple archives, partitions, disks support

Disk storage: local, network attached, removable external drives

Automatic roll over, with new archive activation

Secondary storage, with automatic incremental backups and primary archive retention policy

Filters to keep out unwanted email

Email holding queue during archive or storage maintenance

Compliance ready

Long term storage, searchable and quickly retrievable

Auditable administrator and user activity logs

Flexible retention policies for different email

Litigation "hold" support for purposes of legal discovery

Email tamper detection


Powerful search and retrieval

Simple "Google-like" search

Free-text search in full message body and headers

Search in attachments (commonly used file formats: Text, MS (doc, ppt, xlsx), HTML, PDF

Advanced search based on various criteria

Search within search results

Save searches for later use

Quick forward selected email to users

Forward email as original mode available

Search and restore across multiple archives


NFCVault Feature Sheet Restore email

Restore email for any user, any email id, over any time period

Multi-mode restore available

Direct restore via built-in POP3 server

Forward via SMTP server

Direct download as zip file

Retrieve email from any search result set (via SMTP, POP3)

Access archived email from within an email client (over IMAP)

Self-service for users available


Automatic discovery

Auto-builds an organizational directory from email

Auto-builds a people directory from email

Instant searches from directory listings (organization and people)


Convenient and powerful user management

Add single or multiple users easily

Mass import users from CSV files, Active Directory, LDAP, etc.

Choose between manual or secure auto-password generation

Welcome mail with self-account activation

Multiple email ids per user

Optional remote authentication mechanisms for single-sign-on

Multiple user roles, with appropriate privileges


System alerts

Daily system activity summary for the administrator

Low disk space warning, with time remaining for space to be used up predictions

Mail source monitoring and alerting to keep an eye on your mail server

Optional personal email usage summary for users

Activity indicators for email retrieval, indexing and uploading


Security policies

Supports multi-role user privileges

Authorization and access is based on user role

Sub-admin roles for divided responsibilities and to prevent admin snooping

Allows for corporate messaging surveillance (based on the organization's policy)

Protects privacy by allowing regular users to search and access only their own mail

Optional VIP status for users to enhance security and privacy of their email

Connection restrictions by IP

Email forwarding controls

Support for HTTPS using self-signed certificates


Reports and logging

Automated logging and log rotation

Track and audit administrative and operational activity

Top users with inbound and outbound mail flows

Watch email usage and trends

Advanced custom queries

Enhances productivity

Keeps your mail server light and responsive by offloading storage and search

User-friendly self-service functionality lowers admin time and costs Hardware, OS, technologies

Any modern machine with 4-8 GB RAM, HDD as needed

Runs on Microsoft Windows and Linux platforms

Can run on a VPS or in a Virtual Machine (VMWare, VirtualBox, etc.)

No additional database required

Uses open, standard protocols and formats


NFCVault Feature Sheet Other

Easy setup and configuration

Text-only mode for easy deploys to headless / remote / cloud servers

Accessible via any modern web browser on a desktop, laptop, tablet or mobile phone

Web console for real-time monitoring of NFCVault activity

Context specific help and guidelines

New version alerts with auto-update options Strictly Confidential

nfc vault feature list